Remember those jars my mom and I spent weeks creating? They're no longer mine.
I remember walking into our venue on the morning of Sept. 1 and feeling stunned by how well everything was coming together, thanks to the early-morning efforts of our wedding planners, Kim and Meredith. The burlap runners, the jars wrapped in burlap, twine and lace, the simple and pretty daisies from Robyn's Nest, a Vermilion, Ohio florist, complemented each other and our log cabin venue, Vermilion on the Lake Historic Community Center, so well. (If you decide to book the same venue we did, Aunt Ruth's Family Store is right across the street and will deliver all of your bar needs.)
I recently sold the jars my mom and I made, along with the burlap runners, the burlap signs I created and more to a bride I know. It was a little bittersweet: A part of me was sad to let go of things that were crafted over so many weeks with my one and only parent during such a special time in my life. But the other part of me is happy to imagine those beautiful things bringing to life another couple's special day.The Bartering Bride now has a page, where those of you who *like* and follow it can be among the first to know when I post new blogs and perhaps divulge bigger plans for the brand I've built. I'm hopeful, too, that having a Facebook page will encourage more people to ask the wedding planning, bridal blogging and bartering questions on their mind. I've learned far too much NOT to share it.
With engagement season upon us (I don't know about you, but sparkly rings were cropping up on my Facebook feed for a while), I figure it's time for me to come out of blogging hibernation and share some of the best vendor decisions I made for my new husband and me. I know many of you newly engaged get right at it, after all.One thing I urge you not to do as those first price quotes roll in: expect the world for nothing. I said this during my recent chat with a magazine writer (who interviewed me about bridal bargaining and negotiating): Wedding vendors are small businesses, not nonprofits. They are here to share their talents and to make your wedding tasty, memorable and successful, but they also are here to feed their children, pay their mortgages and achieve financial success using the skills they've spent time and money to build.
I hear too often brides complain that wedding vendors take advantage of people getting married, that they charge WAY too much for photos and that they charge more for wedding cupcakes than they would for corporate events. Well, of course they might! Don't you want them to take extra care to ensure your once-in-a-lifetime event's treats are fresh, stunningly piped and delivered without a hitch? Shouldn't a cupcake baker, or a florist, or a photographer be prepared to meet your expectations, which likely are higher for your wedding day than they would be for a family reunion? Remember: You get what you pay for -- or barter for, of course!These were the cupcakes delivered by SweetPea Sinsations. We received so many compliments about these, even weeks after our Sept. 1 wedding. (All photographs in this blog are by our easy-to-work-with, talented and kind photographer, Ken, of Cavanaugh Photography. I could tell you all about his work, but I think I'll let it speak for itself.)
I also accidentally fed my new husband a cupcake liner. (There were two on each one -- who knew?!)
Jenn from SweetPea Sinsations was professional, had exquisite pride in her product and delivered to our venue. I never even saw her on our wedding day; she was in and out, took care of business and provided exactly what she promised she would in our barter agreement. You know who else I never saw the day of, but would hire again without hesitation? Elegant Assets Events. The linens were delivered early in the morning to our wedding planners, just as we asked and for every size table we needed, the linens were steamed on site as the company's owner promised they would be, and they were picked up at the end of the night. We asked their company to do very simple ivory tablecloths, but they do a heck of a lot more. See it all on the company's Facebook page.There are so many perks to hiring professionals to handle your wedding, not the least of which is having them take your event very seriously and deliver as they promised. And then, you may find as we did that some vendors OVER-deliver. Something New Entertainment was incredible. They impressed for all of the reasons we expected -- playing our party's music, manning our party's karaoke, which was sung on the best equipment we've ever used to sing, and really transforming our venue with amber uplighting. They played every song we selected for special moments, including for our outdoor ceremony, and they were right -- the wireless microphone they provided did ensure our vows were heard, loud and clear.Yes. We do take our karaoke seriously.
Something New Entertainment also designed and executed this lighted monogram on our dance floor, using the same fonts we used in our invites and printed materials. It may just be the journalist in me, but I think consistency, even in fonts, elevates an event.
Look at the uplighting they did, but better yet, look at the party Something New fostered. Photos like these are my absolute favorites because I wanted our family and friends to let loose and have fun, and it sure looks like they did.
Something New's Anna-Jeannine and Justin did more than handle the entertainment, though. They brought us water. They asked more times than I can count if they could do anything for us. They were there not just to do the job we hired them to do; they were there to ensure our wedding was a success in all ways they could.
I wouldn't hesitate to hire Tom's Country Place again, too. They catered our event, and the food was tasty, the mashed potato toppings bar was executed just like I requested, and importantly, their service was top-notch. Their staff was incredibly attentive. I kind of felt like a movie star. Empty plate on our table? Gone quickly. All night long.We struck gold with the vast majority of the people we paid or bartered with, and I think we did it in a few ways:
- One, we tried to be kind and transparent with our vendors. Isn't it easier to strive to do a great job for someone when you actually like them? So I tried to be the kind of bride people liked working for, albeit a bit Type A. That said, I made it abundantly clear what we wanted. No one can meet (or exceed) your expectations if they don't know what they are.
- Two, I did my research. I Googled these businesses. I read their blogs. I scanned reviews on various websites. I interviewed them myself. Though I didn't do this, one also could look up potential wedding vendors on the Better Business Bureau site in their region. I personally checked with the local health department to see which catering companies had clean records, and I also asked other brides what they wish they'd known when planning their own weddings in my 30 Days of Wedding Questions. You could do the same exact thing in your own geographic market. Harness the power of social media to your benefit.
- Finally, I didn't simply go cheap because we didn't have the money to hire high-caliber vendors. You get what you pay for in this world. The reason some photographers charge $2,000 for wedding coverage is because they've done enough of them, captured some pretty terrific images and generated enough buzz that the market will pay that price. Period. Of course, as you likely know, I bartered for vendors' work. I exchanged publicity on this blog for discounts. I did what I could to WORK for what we couldn't afford.
I'll leave you with a little more vendor love and some other vendor-selecting advice.Before Harleigh M. Hodge stood before our guests and married us, she met us to get to know us better, provided us with documents that helped us know how ceremonies are structured typically and also gave us page after page of readings we could select. Later, she recorded herself reading through the ceremony we wrote so we could hear her delivery before the big day. It felt like she really revels in the joy of weddings.
I loved that I wasn't yanking my heavy dress up all night long, and Miranda, my alterations expert, was easy to work with and suggested something I hadn't considered could be done: She transformed my gown into a sweetheart neckline, which I adored. That dress fit like a glove, thanks to her. And I found my bracelet and earrings in her adorable shop. Shoes? Payless. I never bought things for my wedding based on brand. I bought based on what I liked.
I love our wedding invite designer. Literally -- she's my sister. If you haven't seen the incredible invitations Stephanie designed, read this past post and see below. Of course, brides and grooms can order wedding invitations off any number of websites. But you also can hire a custom invitation designer (like my sister), who will listen to the type of event you are planning and create invites that reflect it. Ours were rustic (with a wood grain touch) and tied together with the same materials my mom and I tied around some centerpiece jars. Email my sister for more information.
This was a little detail, but such an affordable, nice added touch: my personalized hanger from Whiskey & Wedding Bells. Our wedding planners were clutch. Of course, they decorated the venue in the morning and distributed vendor checks and tips (yes, we still tipped most vendors with whom we bartered). But bottom line was this: It was nice to have Kim be there to handle the timing of everything, to direct people and answer questions, to help tear down at night. It was nice not to be the one people were turning to for instructions, and it was nice to let my mom be a guest at her daughter's wedding.When it comes to finding a wedding planner, you'll want to go with someone who fits your style of planning and orchestrating. Kim is caring, but serious as a heart attack, and, after all of the research and planning I did, I wanted someone to handle the day as if it were her own. She was on top of things all day and all night long.To say I am glad we had a florist for our event is an understatement. (And frankly, flowers were the wedding touch I might have cared about least.) For whatever reason (I'm no expert in floral matters, but I'm told it was all of the rain), this year's baby's breath did not smell nice. One of my co-workers told me he attended a wedding where the baby's breath smelled like body odor. If I had not hired Holly of Robyn's Nest, if I had just decided to buy and arrange wholesale flowers, I might not have known until our arrangements were cut and the whole venue smelled.But we did hire a professional, and she learned in a seminar mere weeks before our wedding that she'd need to swap all of our baby's breath for white daisies. And she did it for the same price she'd quoted us all along. This, folks, is why you hire professionals when you can. Yes, they can be more expensive than doing it yourself, but as you can see here, there are tangible and intangible reasons for their prices. Well before the baby's breath discovery, I'd been convinced to hire Holly because she has this nurturing sense about her (very calming for a Type A bride), and because she said she only works one wedding a day. Our event would be her focus. I think it showed. I'd never seen or heard the word delphinium until our wedding. I told Holly our groomsmen were wearing blue ties and Steven, a yellow one, and she knew just which flowers to match AND fit to our price range.Makeup and hair is one wedding service you can try on before the big day, and I did -- twice. In the end, the ladies of Fringe and Foundation Studio delivered on their promises: They arrived on time to the bed and breakfast where the girls and I met to get dressed, they finished every woman's look and even the looks for some who asked for one service or another last-minute, and when Allison said the product she used would keep the frizz at bay, she didn't exaggerate.
Despite it being 80 degrees and it misting rain throughout our day, see how tame my curls stayed?
Finally, one of my favorite vendors we hired is our videographer, the trained journalist, Ryan Loew. We just received our video and watched it last night, and I cried. A lot. It was incredible to be able to not just see images of our day, but to hear our loved ones' voices and watch them and us live our wedding. Ryan's camera work was superb and surprising -- in no way, shape or form was it run-of-the-mill or predictable. The way he weaved together moments of our day with an interview he videotaped that morning made our wedding videography fun and so sweet to watch.So there you have it: the men and women who made our wedding a professionally executed, memorable and happy event. To them, I say: Thank you very much, and I wish you many continued successes into the future. You deserve them. To those of you planning a wedding, I say: Hire them.
It'd be inaccurate to call our dining room a dining room right now. It's been overcome. Overcome by a large box of 48 pairs of flip-flops, which I bought for a dollar apiece from Dollar Tree for this intended use. Overcome by a large basket I bought to hold the flip-flops and supplies for our restroom amenity baskets. Don't know what those are? Here, another bride blogger explains the idea. Also crowding the "wedding room" are a scrapbook and supplies I purchased a few weekends ago because I've decided, since we've not purchased a professional photo album, to create a scrapbook where we'll place our wedding pictures on the very pages where people write their well wishes and signatures.There also are ever more jars in our former dining room, lol, but my mom and I likely won't need to transform all of them because, voila! We are probably five or 10 crafty jars away from being done! We used lace, twine, ribbon, burlap and other materials to craft more than 40 jars for the centerpieces. Making them with Mom made them even more beautiful.Want to do something similar? Start early (I'm still roughly three months out), buy supplies on sale from a place like Jo-Ann and adhere the materials using foam paintbrushes and Mod Podge.Of course, the wedding industry and people who've been to their share of weddings have told me our guests will notice the food on the table more than any centerpiece, so it's high time I introduce our third-generation caterer, Tom's Country Place.Led today by owner Billy Hricovec, Tom's Country Place was started in 1959 by Tom and Mary Hricovec, Billy's grandparents, on the land his great-grandparents farmed starting in 1855. The company, which averages around 60 weddings a year, hosts them on site, and also offers off-site catering. The most popular wedding entree? Some type of chicken, Billy replied.I could tell you that we chose Tom's Country Place because it's won awards, which it has, but really, it won my mom and me over when we joined dozens of brides and grooms at a taste-testing event in April when the company served its most popular wedding entrees.Intended as a way for people to try foods they've considered serving and others they haven't, the event really impressed us."Superb," Mom said upon tasting the roast tenderloin of beef with Demi-glace. And those mashed Yukon Golds with pan gravy? "The mashed potatoes are to die for," my mom marveled. When I asked someone whether they are homemade, the woman replied that they were the product of 200 peeled potatoes. Yum. I contacted no fewer than a dozen catering companies before we contracted with Tom's. Some charged our entire wedding budget for 80-something meals, and then charged additional fees for cutting the wedding cake, for flatware and china and for linens.If you are seeking a company that provides a price that's all-inclusive, look no further than Tom's. Their buffet service is priced to include china and flatware, salad and dinner rolls, a dessert or appetizer buffet, coffee and tea service and wait staff. And from my perspective -- and I do feel I've done my research here -- they are one of the most reasonably priced caterers in Northeast Ohio. Not the cheapest, but nowhere near cost-prohibitive.We initially planned to do two pasta stations, where guests would choose a pasta, a sauce, vegetables and proteins and watch it all sautéed right in front of them until piping hot. But, when we learned that it probably would take each guest two minutes to get through the line (because people can be indecisive and reheating the food takes time), we realized it meant some guests would have to wait up to 40 minutes to eat and reconsidered. We have a party to get to, right? Plus, when I posed the question to my Facebook peanut gallery, the answer was unanimous: People don't want to wait to eat at a wedding, even if waiting nets them super-personalized meals. I didn't expect that, but it's what they said. Do you agree?I won't reveal the whole menu of our day here because there are certain details I want to save for those we're inviting to share in our celebration, but I will divulge this: We will be serving Tom's melt-in-your-mouth mashed potatoes, complete with a mashed potato toppings bar (read: scallions, pan gravy, shredded cheese and bacon bits). Given that ours is a rustic event, the scoops of potato-y goodness won't likely be served like this, but we trust our guests will love us -- and the eats -- the same. :]Before I wrap up this blog, I want to share a few things I've done recently as a bride who's getting married in a matter of weeks (yikes!). Not only have I been focused on completing the details I can NOW, so I can somewhat chill out in the weeks heading into the wedding, I also visited the venue with my day-of wedding coordinator to plan how we'll decorate the space, and I sent a floor plan of the venue (which I drew poorly) to each of my vendors, so they're on the same page.In addition, I've become a book worm bride. When I first became engaged and checked out books from the library about wedding planning, they were oh-so-intimidating. They told me things I knew I needed, such as entertainment and a caterer, and then they told me things I never would have thought about, and it all left me feeling like I could take pages and pages of notes and never really absorb a thing.Reading these books now, when we've contracted with almost every vendor we'll have, enables me to focus on the little details, those things we never would have thought were important until we had the time and energy to tackle them -- like now, as the months wind down to weeks and the weeks wind down to days and the time when I marry my best friend draws impossibly (and incredibly) near.
It's official! The Bartering Bride (yes, I'm speaking about myself in third person) officially signed her fourth bartering contract this weekend. This one is in addition to the contract I've signed with our DJ, our photographer and our officiant, and it buys us the talent and time of a culinary school-trained baker. She will be crafting six varieties of gourmet cupcakes for our big day, and I'll be introducing her (and the delectable flavors) to all of you very soon.
People tend to ask me two questions when I reveal that I'm doing this: 1) How do I work full time while planning a wedding, blogging about planning a wedding and bartering for the wedding while co-owning a business with my sister, and 2) How do I find vendors who will barter?The answer to the first is useful advice for any bride, I have to imagine: I take each day as it comes. Really. I have colossal to-do lists, and I take them on as I can. In recent weeks, I've spent more time on the phone with more caterers than I care to admit, met with a chair cover company that says it's willing to order burlap chair sashes to complement the table runners that my mountain of burlap someday will become, met with a florist to conceptualize our plans and talked bartering over coffee with a videographer.Keeping an organized day planner doesn't hurt. This doesn't either: Recently, as the stress of not having a caterer closed in (we only have about a half year to go, after all), I've reminded myself to ENJOY this -- yes, the planning -- too. It's a privilege to get to plan a wedding. It means I've found someone I'm in love with who loves me back.As for how I find vendors with whom to barter, it's very similar to how any bride finds her vendors (I presume). Email. Phone calls. Bridal shows. But, unlike most brides, I throw in an additional question: Do you have a need for a writer or editor? Lucky for me, some vendors even want a Story of Your Life.It's extremely important to make sure that a vendor who says s/he wants to barter REALLY wants the barter. If you've been following this blog since the beginning, you might remember that I talked with a photographer for more than a month and drafted a contract, only to find out that she really wasn't interested. So now, when I meet with a vendor, I'm very up-front. I make sure the project I would tackle for them is truly something they want. You can tell.Speaking of bartering projects, my sister (and maid of honor) and I recently completed one of the three digital magazines we're creating for Cavanaugh Photography. This one is targeted to prospective high school senior portrait clients. Here's the cover:
And these are the inside spreads, written by me based on my interviews with Ken and Natalie Cavanaugh, plus some of their former clients:
And last but not least, the page that describes the people and family behind Cavanaugh Photography:
Our work is nowhere near done! We now are designing the wedding photography magazine for them, and by we, I mean my incredible sister, Stephanie, who's agreed to help me barter so I can secure one of the best photographers in Northeast Ohio. I'm a lucky woman in more ways than one.
If I haven't answered your question about bartering, feel free to email me -- firstname.lastname@example.org -- or comment below. Bartering is hard work (way harder than writing a check), so if you do barter, make 110% sure that what you receive in the end will be a quality, worthwhile addition to your big day.
I love it when a plan comes together.
As I browsed the pictures I took during a recent visit to the venue with the Husband-To-Be, my little sister and designer extraordinaire, Stephanie, and my event-planning friend, Katie, I realized: We have chosen most of the vendors who will transform this wonderful place into our wedding. So, so happy to have such an incredible *cast*!
Capturing it all will be Cavanaugh Photography, which recently gave us access to all of our engagement proofs. We are thisclose to selecting which will be the image for our save-the-dates.
Doesn't this stage seem built for the karaoke and DJing Something New Entertainment will deliver?
And we're excited to have Bill the Bartender behind this rustic bar, too. Nice and spacious:
Here's where our officiant (whom I will introduce in my next blog entry) will marry us. Interestingly, those who get married here have to pay a fairly nominal fee for security because otherwise, there's really nothing separating guests from the cliff into the lake (except common sense, lol):
We still are looking for ideas as to how we can transform this simple gazebo into something rustic and whimsical, perhaps using fabric of some sort. Have some thoughts? I await your email: email@example.com.
There's another vendor I have yet to introduce: OUR CATERER!! But I'm waiting until our taste tests, which are scheduled for January, so I can show off their food. Our wedding meal will be served up for our guests in this enclosed patio overlooking Lake Erie. We figured it'd be a nice view for people to take in while they wait. I'm not revealing our menu yet, but here's a clue: Every plate will be completely customized to each person's tastes.
What remains to be determined is what style and color flowers we'll use. My mom is somewhat allergic to flowers that possess strong scents, so I'll need a florist's opinion on which would least harass her. (Hint, hint: If you're a florist with ideas, I'd love to hear from you!)
I also am contemplating crafting one or more of the 40 DIY projects presented here. Namely some variation of numbers 3, 13, 20 and 21. Maybe you'll see some ideas you like?
In the meantime, I am quite pleased with the collection of pickle, spaghetti and Mason jars we've amassed, as well as the 20+ tree slabs. We're planning to outfit each table with an ivory linen and a contrasting lace overlay, topped with three tree slabs and an assortment of twine- and lace-wrapped jars, a la this (though we only had two slabs during this particular visit):
A word to the wise: Always take a second (or third) walk through your venue, especially if you're responsible for the decorative vision. Top reason I'm glad we did? It solidified for us that chair covers are a MUST:
Waiting to hear why this blog's title references a bear? Behold, our furry friend. My handsome HTB joked that we should dress him up. There will be no toying with the big, dead bear, I retorted.
I guess, when you ask for rustic, a taxidermic animal isn't such a stretch.
The Bartering Bride might not exist at all were it not for a Facebook message I received on May 17 from Anna-Jeannine with Something New Entertainment. She became the first to prove to me that this could work, that there are vendors who will barter.
Anna-Jeannine had seen that I'd posted on a Today's Bride message board about wanting to write/edit in exchange for wedding services. Did we still need a DJ? she asked.
We did. In fact, at the time, we'd not found any vendors for the wedding. The Husband-to-Be had only asked me to marry him a month and a day earlier. We were just getting started!
Given that Something New Entertainment is very plugged in (i.e., everywhere), I was THRILLED to hear from her. In fact, just last week, they were recognized as one of the top 10 wedding entertainment companies in Beacon's Best 2012, compiled by the Akron Beacon Journal.
As a new mom, Anna-Jeannine explained to me that she could use a hand in writing her company's blogs.
"At the time you posted your inquiry, my son was just a few weeks old, and I really needed help with some writing," she told me. "I love to write, so delegating any writing tasks was NOT easy for me, but it just seemed like the universe was sending me a message: 'PSST! Anna-Jeannine! You need her and she needs you.'"
I am so lucky and grateful that she did. Fast forward some weeks, and we'd signed a contract, setting forth that I would ghost-write nearly 20 blogs for her, and she would provide DJ, uplighting and karaoke services for our big day. Here's an example of one such blog. And here's another.
Oh, and here's Anna-Jeannine:
Anna-Jeannine and her husband, Justin, operate the company, which has been contracted as far south as Florida and as far west as Denver, but does 97 percent of its engagements within 40 miles of Akron, where the company is headquartered.
One of the perks of bartering with your wedding vendors, I've discovered, is you get to know them a whole lot better. I interview Anna-Jeannine for the blogs I write, so I have more than a surface understanding of her passion for the work she does and the clients she serves. I know we're in the very best of hands.
"I have never had a job where I really felt that I was using all my skills, until now!" she told me recently. "I love my work -- it's less like a 'job' and more like a 'calling.'"
It makes sense, considering that Anna-Jeannine is a trained theatrical designer and technician, and a musical theatre performer, musician, singer, actor and more. She's studied theatre arts and theatrical design at the undergraduate and graduate levels, plus she can MARRY you, too!
I'm working on a blog for Something New Entertainment about what brides and grooms should look for in DJs. Here are some take-aways from Anna-Jeannine:
*Watch out for someone who tells you repeatedly how they usually do things. Do you really want your event to mimic others' events? (Not me!)
*Beware the do-it-yourself mentality. DJs aren't just playing music. They're announcing your arrival, coordinating your important dances and making sure things keep moving. Here's a look at why some in the business call DIY destroy it yourself.
*Finally, make sure to ask what happens if your DJ falls ill or cannot make your party for some other reason. (Something New Entertainment always has staff on call for such occurrences.)
They also have a handy online portal where clients can browse their entire music library, connect to samples of songs, get song suggestions for special events, create song lists for "must plays," "do not plays," and dedications, and customize their itinerary.
What would be a "must play" or "do not play" for your wedding day? Or what were they?